Privacy Policy-ZenFlow HR

Effective Date: April 27, 2026

Zenflow Pvt. Ltd. ("ZenflowHR", "we", "us", or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard personal data when you use our HRMS platform.

We only collect the information that we actually need. Some of that is information that you actively give us when you sign up for an account, register for an event, ask for customer support, or buy something from us. We store your name and contact information, but we don't store credit card numbers (except with your permission and in one of our secured payment gateways).

When you visit one of our websites or use our software, we automatically log some basic information like how you got to the site, where you navigated within it, and what features and settings you use. We use this information to improve our websites and services and to drive new product development.

1. Scope

This policy applies to:

  • Customers (organizations using ZenflowHR)
  • Employees and users within customer organizations
  • Website visitors

2. Data We Collect

a. Customer Account Data

  • Name, email, company details
  • Billing and subscription information

b. Employee Data (Processed on behalf of Customer)

  • Name, contact details
  • Attendance and leave records
  • Payroll and salary data
  • Documents (ID, contracts, etc.)

c. Technical Data

  • IP address
  • Device/browser info
  • Logs and usage analytics

3. How We Use Data

We use data to:

  • Provide HRMS functionality (leave, payroll, attendance)
  • Maintain and improve the platform
  • Ensure security and prevent fraud
  • Comply with legal obligations

4. Data Ownership

  • Customer retains ownership of all employee data
  • ZenflowHR acts as a data processor, not owner

5. Data Sharing

We do not sell data. Data may be shared with:

  • Cloud hosting providers
  • Payment processors
  • Legal authorities (if required)

6. Data Security

We implement:

  • Encryption (TLS/SSL)
  • Role-based access control
  • Multi-factor authentication
  • Audit logs

7. Data Retention

  • Active accounts: data retained during subscription
  • After termination: retained for 30 days, then deleted

8. International Transfers

Data may be processed in secure cloud environments outside your country with appropriate safeguards.

9. User Rights

Depending on jurisdiction, users may:

  • Access or correct data
  • Request deletion
  • Object to processing

10. Cookies

We use cookies for:

  • Authentication
  • Analytics
  • Performance optimization

11. Updates

We may update this policy with prior notice.

12. Contact

Email: info@zenflowhr.com
Website: www.zenflowhr.com